So what exactly can we type into those cells? OK, so let’s start with our example. You have to first type your criteria into the columns at the top and then click the Advanced button under Sort & Filter on the Data tab. Go ahead and insert a couple of rows above your set of data and copy the heading labels exactly into the first row like shown below. To do this, we need to setup the Excel sheet a little differently. Now you can’t do that with a simple filter. For example, let’s say I wanted to see all families that live in New Orleans with more than 2 members in their family OR all families in Clarksville with more than 3 members in their family AND only the ones with a. If you want to create more advanced filters, you have to use the Advanced filter dialog. Now let’s take a look at complex filters using the Advanced filters dialog. They are very easy to use and the results are pretty straight-forward. So that’s about it for simple filters in Excel. Easy enough? Note that you can easily clear a filter on a column by clicking on the dropdown and then clicking the Clear Filter From “Column Name” link. Now I’m down to just 5 rows of data: families only from New Orleans and with 3 or more members. You could say you want rows where the value is greater than 2 and not equal to 5, for example. You can also add more than one criteria with an AND or OR function. As you can see, there are a bunch of other options too.Ī new dialog will pop up and here you can type in the value for the filter. However, in this case, we want to click on Number Filters and then click on Greater Than. Go ahead and click on the dropdown arrow in Column C and you’ll see the same checkboxes for each unique value in the column. In column C, I have the total number of members in each family and I want to only see the results for families with more than two members. Now let’s say I want to filter on a second column to further reduce the number of results. Depending on how many rows are hidden, you’ll see a few extra horizontal lines and the color of the numbers will be blue. You can easily tell you are looking at filtered data if you check the row numbers at the far left. Now I only have 8 rows of data showing and the rest are hidden. I went ahead and unchecked two cities and left one checked. In my example, I have only three unique values in the City column and those three show up in the list. Now let’s take a look at the checkboxes at the bottom of filter dialog. This way, you can always sort by the ID column and get your data back in the same order it was originally, if that is important to you.Īs you can see, all the data in the spreadsheet is now sorted based on the values in the City column. This will ensure that your data remains intact just as it was before.Īlso, it’s a good idea to add a column at the very front called ID and number it from one to however many rows you have in your worksheet. Note that when you sort the data, it will move the entire row, not just the values in the City column. You’ll see a couple of different options, which I will explain below.Īt the top, you can quickly sort all the rows by the values in the City column. Now go ahead and click on the dropdown arrow in the City column. When you click on Filter, each column in the first row will automatically have a small dropdown button added at the very right.
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